AI receptionist, per client
Trained automatically on each client's website. Answers questions, qualifies leads, books calls — in the tone and voice that matches the business. 24/7, every language.
Product
Five tools. One platform.
Captivar replaces your live chat, calendar, visitor analytics, lead CRM, and white-label portal with one system. Here\'s what lives inside.
How it works
One install. Three jobs that used to need five tools.
A single tracking script deploys to every client website. From there, Captivar handles identification, engagement, and booking — all white-labeled, all tied to the right client in your agency dashboard.
01
Identify every visitor
The moment someone lands on a client's site, Captivar records them — traffic source, UTMs, pages, time on page, device, location, company (where available). Every visit is tied to a visitor profile that persists across sessions.
→ Event recorded
// captured in real-time
visitor: "anon-74f2e..."
source: "google/cpc"
campaign: "employment-law-vegas"
landed: "/services/wrongful-termination"
city: "Las Vegas, NV"
returning: true
02
Engage with an AI that knows the business
Captivar automatically scrapes each client's website — services, pricing, policies, hours — and trains a dedicated AI receptionist on that knowledge. It answers visitor questions in natural conversation, qualifies intent, and surfaces real leads.
→ AI trained on client site
// trained from 42 pages
business: "Milan Legal"
practice_areas: [8]
locations: ["Las Vegas", "Reno"]
tone: "professional, warm"
languages: ["en", "es"]
status: "live 24/7"
03
Book the lead while they're hot
When intent is clear, the AI offers a booking slot on your client's calendar. Zoom meeting auto-generated, confirmation + reminder emails sent, reschedule link included. From "just browsing" to "confirmed on the calendar" in under 90 seconds.
→ Booking created
// 87 seconds from first message
calendar: "discovery-call-20min"
when: "Tue Apr 29, 1:30 PM PT"
attendee: "j.rodriguez@..."
zoom: "auto-generated ✓"
confirmation: "sent ✓"
reminders: "24h + 1h scheduled"
01 · AI Receptionist
An AI that actually knows each client's business.
When you add a client site to Captivar, the platform scrapes every page — services, pricing, policies, hours, team bios, FAQs, even blog posts — and uses that content to train a dedicated AI receptionist. Each client gets their own AI, trained on their own content, matching their own tone.
- ✓ Answers in the client's voice, not a generic chatbot tone
- ✓ Recognizes returning visitors and context from past sessions
- ✓ Handles 40+ languages automatically
- ✓ Never fabricates — responds only from trained content, escalates otherwise
- ✓ Works on chat, forms, and full conversational intake
02 · Visitor tracking
Every visitor. Every session. Every source.
Captivar's tracking script installs in one line of code on any website — WordPress, Webflow, React, Shopify, static HTML. From there, every visitor is identified, every session recorded, every source attributed.
- ✓ UTM, referrer, and channel attribution per visitor
- ✓ Session replay and page-by-page journey maps
- ✓ Company identification (where available) via IP lookup
- ✓ Cookieless by default — GDPR-safe without banners for most regions
- ✓ Real-time stream to the agency dashboard
03 · Booking automation
From interested to on-the-calendar, in under 90 seconds.
The AI receptionist doesn't just answer questions — it closes bookings. When visitor intent is clear, it offers available slots, confirms the booking, generates the Zoom meeting, and sends confirmation + reminder emails. All branded to the client.
- ✓ Calendar per client, configurable slots and durations
- ✓ Automatic Zoom meeting creation for virtual bookings
- ✓ 24-hour and 1-hour reminder emails
- ✓ Reschedule link included in every confirmation
- ✓ No-show auto-followup with rebooking flow
04 · Lead pipeline CRM
Every lead, one view, every client.
Form submissions, AI chat leads, bookings — everything lands in a unified pipeline. Filter by client, status, source, or deal value. Add notes, set follow-ups, mark outcomes.
- ✓ Unified view across every client site you manage
- ✓ Lead stages: new → qualified → contacted → closed
- ✓ Note-taking, follow-up reminders, deal-value tracking
- ✓ CSV export for integration with existing CRMs
- ✓ Per-client reporting — what's working, what isn't
05 · White-label portal
Your agency's brand. Your client's login.
Every client gets a portal — their own branded dashboard showing visitor activity, leads, bookings, and reporting. Your agency's colors, your logo, your subdomain. You look like the tech partner. Captivar stays invisible.
- ✓ Custom subdomain (e.g. portal.yourcagency.com)
- ✓ Agency logo, color palette, and brand assets
- ✓ Per-client access control — show what they need, hide what they don't
- ✓ Weekly email reports branded to your agency
- ✓ No Captivar branding anywhere in the client experience
One platform
Replaces five tools you\'re already paying for.
Real-time visitor tracking
Every visitor recorded — traffic source, UTM attribution, pages visited, session time, device, location. Full journey with zero sampling.
Booking + Zoom automation
Calendar per client. Automatic Zoom meeting creation. Confirmation + 24h reminder + 1h reminder, all branded to the client — zero manual work.
Lead pipeline CRM
Every form submission, chat lead, and booking lands in a pipeline view. Status, notes, follow-up dates, deal values — searchable across accounts.
Form analytics & heatmaps
See which forms convert, where people drop off, and which pages drive the highest-intent visitors. Abandon recovery built in.
White-label client portal
Every client gets their own branded dashboard — your agency's colors, logo, and domain. Positions you as the tech partner.
Ready to see it on your first client site?
Install in 5 minutes. Free tier, no card, no time limit.
Start on Free · No credit card
Stop losing leads you already paid for.
Install Captivar on one client site in five minutes. Watch the first lead get booked before lunch.
No contracts · Cancel anytime · GDPR compliant